Mechanic checking on a tablet the work order of a car on the lift
Features · Work orders

Work orders for auto repair shops: from a paper or Excel template to software

Open one order per vehicle, with its jobs, mechanics and parts. The customer signs it, the quote is built from it and the whole shop sees its status.

Work orders are included on every plan. Compare plans

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The problem

Are your work orders still in an Excel template or a carbon pad?

One sheet per car works until you have to find it, know where the job stands or prove what the customer authorized.

  • The same sheet, filled in every time

    Name, phone and plate written by hand at every check-in, then filed away.

    With TallerioYou create the order by searching the customer by name, phone or plate.

  • Nobody knows how the car is doing

    To know if parts are missing or the car is ready, someone has to ask on the shop floor.

    With TallerioEvery order has a status the whole team can see.

  • Unauthorized work

    With no signature and no accepted quote, any extra ends in an argument.

    With TallerioSigned order and accepted quote before the repair starts.

The work order

What an auto repair work order contains

A work order gathers in one place the customer, the vehicle, what the customer says is wrong and the jobs to do. In Tallerio it is filled in on one screen:

  • Customer and vehicle: name, phone, make, model and plate.
  • Reported problem, quick categories (engine, brakes, oil, tyres and more) and estimated delivery.
  • Jobs with their estimated hours and hourly rate: labor is calculated for you.
  • Parts from the catalogue or typed in, internal notes and photos taken before the work.
See orders in the demo
4
In the shop
Ready for delivery
Mechanics

Mechanics assigned to each job

In Tallerio mechanics are assigned per job, not to the whole order. Each person sees exactly what is theirs.

  • One or several mechanics on each job, when creating the order or later.
  • Assignment takes into account how many active orders each mechanic already has.
  • When a mechanic starts a job, the order moves to In progress.
Welcome, Lucía! 👋

Tuesday, October 13, 2026

5
Appointments today
3
Vehicles in workshop
1
Ready for delivery
1
Unanswered quotes
Today's appointments View all
09:00 Manuel García Oil change10:30 Laura Sánchez Brake check12:00 Carlos Ruiz Electronic diagnostics16:30 Ana Martínez Tyre change18:00 Pedro López MOT pre-check
Awaiting approval 1
Laura Sánchez Renault Clio · 7741 BJT · ORD-0042 Quote €366.63, awaiting approval
Call
Active orders 3
Manuel García Seat Ibiza · 3842 HZK · ORD-0041 Oil change (Javier Romero)
In progress
Carlos Ruiz Ford Focus · 2213 MNP · ORD-0043 Electronic diagnostics (Miguel Torres)
Awaiting part
Laura Sánchez Renault Clio · 7741 BJT · ORD-0042 Brake check (Javier Romero)
In progress
Ready for pickup 1
Ana Martínez Toyota Corolla · 9980 XTV · ORD-0039 €212.40 · Tyre change
Notify
3
Vehicles in workshop
Signature and quote

Signed order and accepted quote before the repair

The order is created as a draft pending signature and printed for the customer to sign. Then you generate the quote, and the repair starts once the customer accepts it.

  • The quote builds itself: one labor line per job and one per part.
  • Diagnosis can be done before quoting.
  • If extra work comes up on an order already invoiced, a new cycle opens with its own signature and quote.

Approval by link: Pro and Business plans

Statuses

The statuses of a work order

Every order shows where it stands, and the list filters by status.

Pending signature
The order has just been created and awaits the customer's signature.
Scheduled
It comes from a confirmed booking and the vehicle has not arrived yet.
New
The vehicle is in the shop and work has not started.
In progress
Jobs are under way.
Awaiting parts
Work is on hold until parts arrive.
Awaiting response
A decision from the customer is pending.
No activity
The order is open, with no recent movement.
Payment pending
The work is done and payment is still due.
Completed
The repair is finished.
Cancelled
The order has been cancelled.

Only office staff change the status of an order. To complete it, no balance may be left on its invoices.

How it works

The path of an order, from check-in to invoice

Three moments, with the same data from start to finish.

Welcome, Lucía! 👋

Tuesday, October 13, 2026

5
Appointments today
3
Vehicles in workshop
1
Ready for delivery
1
Unanswered quotes
Today's appointments View all
09:00 Manuel García Oil change10:30 Laura Sánchez Brake check12:00 Carlos Ruiz Electronic diagnostics16:30 Ana Martínez Tyre change18:00 Pedro López MOT pre-check
Awaiting approval 1
Laura Sánchez Renault Clio · 7741 BJT · ORD-0042 Quote €366.63, awaiting approval
Call
Active orders 3
Manuel García Seat Ibiza · 3842 HZK · ORD-0041 Oil change (Javier Romero)
In progress
Carlos Ruiz Ford Focus · 2213 MNP · ORD-0043 Electronic diagnostics (Miguel Torres)
Awaiting part
Laura Sánchez Renault Clio · 7741 BJT · ORD-0042 Brake check (Javier Romero)
In progress
Ready for pickup 1
Ana Martínez Toyota Corolla · 9980 XTV · ORD-0039 €212.40 · Tyre change
Notify
3
Vehicles in workshop
Ecosystem

Features that connect with work orders

The order is the centre of the shop: it arrives from a booking and ends in an invoice.

See all features
Questions and answers

Frequently asked questions about work orders

What is worth knowing before you run your shop's orders with Tallerio.

Still have questions?

Questions about work orders? Try them for 14 days or write to us and we will answer.

Try free for 14 days
See all frequently asked questions
The customer's and the vehicle's details, the problem the customer reports, the jobs to do with their labor and parts, the estimated delivery and the customer's signature. In Tallerio all of that is filled in on a single screen.
Yes. Instead of filling in a template at every check-in, you create the order by searching the customer or the plate, and the order is printed to be signed. If you come from Excel, you can import your customers from a CSV file.
Yes. Each mechanic sees the jobs assigned to them and marks when they start. Only office staff change the status of the order.
Pending signature, Scheduled, New, In progress, Awaiting parts, Awaiting response, No activity, Payment pending, Completed and Cancelled.
You add the job to the order. If the order has already been invoiced, you open a new cycle with its signed order and accepted quote before invoicing again.
All of them. The plan changes the number of users, and quote approval by link is on Pro and Business. You can try Tallerio free for 14 days with no card.
Available across Spain

Run your shop's work orders without templates or carbon pads

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